Meeting Minutes

July 27, 2017 City Council Meeting Minutes

MINUTES_ICON

CALL TO ORDER

The regular meeting of the Hickory Hills City Council was called to order by Mayor Mike Howley on Thursday,
July 27, 2017, at 7:33 p.m. in the City Hall Council Chambers.

PLEDGE OF ALLEGIANCE

Mayor Mike Howley led the Pledge of Allegiance.

ROLL CALL

Upon roll call, the following were present:

  • Mayor, M. Howley
    Aldermen, D. Ferrero
    T. McAvoy
    M. McHugh
    J. Stachnik
    J. Szeszycki
    B. Waight
  • City Clerk, D. Catizone
  • City Treasurer, D. Schramm
  • City Attorney, V. Cainkar
  • City Engineer, M. Spolar
  • Police Lt, A. Vodicka
  • Public Works Director, L. Boettcher
  • J. Moirano

Aldermen Fonte and Zimmerman were absent. There being a quorum present, the meeting was called to order.

OPEN TO PUBLIC

Alderman Stachnik moved to open the meeting to the public. Alderman Ferrero second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight, aye. So approved.

Ms. Mary Fontana
8620 W. 95th Street
Hickory Hills

Ms. Fontana acknowledged Building Commissioner John Moirano for his work on the Camelot Banquet Hall rebuild. She is a neighbor of Camelot and does not have any drainage issues. Ms. Fontana thanked the City for making her a proud neighbor of Camelot Banquets.

Ms. Fontana voiced her concern of a wooden fence in need of repair at 9447 S. 86th Court. She would like the owner to replace this fence since he has already obtained a building permit. Mr. Moirano stated he has attempted to contact this owner with no call back or response. Mr. Moirano asked for direction from the City Attorney as to the City’s options.

CLOSE TO PUBLIC

Alderman McAvoy moved to close the meeting to the public. Alderman Waight second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight, aye. So approved.

JOURNAL OF PROCEEDINGS

Alderman McHugh moved to approve the minutes of the regularly scheduled meeting of July 13, 2017 as printed subject to deletions or corrections. Alderman Waight second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight aye. So approved.

REPORTS OF CITY OFFICIALS

MAYOR

Mayor Howley stated the Street Fair Bingo Summary was moved up on the agenda before the bills payable.

Alderman Szeszycki distributed a summary memo outlining the Street Fair and Arbor Day revenues and expenses along with a three (3) year history. The summary also provided the Discretionary Fund Raffle proceeds and expenses.

Alderman Szeszycki noted the tree prices were raised and less trees were purchased for Arbor Day.

Alderman Szeszycki also noted for the last several years the City has reimbursed the bingo expenses.

Alderman Szeszycki stated the Community Support Revenue offsets the Street Fair and Arbor Day activities. Treasurer Schramm stated promotional costs from the bingo tent and proceeds distributed to organizations that assist at the Bingo Tent are as follows: Hills Chamber, Johnson Phelps VFW, HH Senior Task Force and Conrady Jr. High School Band. These will need to be approved. Alderman McAvoy moved to approve $729.35 to each of the following: Hills Chamber, Johnson Phelps VFW, Hickory Hills Senior Task Force and Conrady Jr. High School Band. Direct reimbursement will be made to the VFW for Bingo Taxes in the amount of $232.40 and to Tom McAvoy in the amount of $1,073.50 (Tents/Chairs) and $873.49 in Promotional Expenses. Alderman McHugh second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight aye. So approved.

CITY CLERK

Clerk Catizone reported she has received an invitation from Argo Community High School’s Richard & Sharon Portillo Performing Arts Center Ribbon Cutting Ceremony on August 18, 2017 at 4:30 p.m. The invitation is also extended to the City Council.

Clerk Catizone announced the Clerk’s Office is again sponsoring the Secretary of State Mobile Driver Services Facility for the residents. The Mobile Driver Services Facility will be available on Tuesday, September 19th from 10:00 a.m. to 2:00 p.m. Mayor Howley commended Clerk Catizone on this service for our residents.

CITY TREASURER

Treasurer Schramm presented the Treasurer’s Report dated June 30, 2017 for approval. Alderman McHugh moved to approve the Treasurer’s Report dated June 30, 2017. Alderman Stachnik second. Alderman McHugh inquired about the transfer from Parkview Apartments to the General Fund. Treasurer Schramm stated the City had budgeted $400k to be moved in the General Fund. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight aye. So approved.

CITY ATTORNEY

Ord. 17-8 – Attorney Mike Cainkar presented Ordinance #17-8, an ordinance approving a special use for the automobile sales on the property located at 7825 W. 95th Street, Hickory Hills (S & M Auto Brokers, Inc). Alderman Ferrero moved to approve Ordinance #17-8, approving a special use for the automobile sales at 7825 W. 95th Street. Alderman Waight second. Roll call: Aldermen Ferrero, McAvoy, Stachnik, Waight aye. Aldermen McHugh and Szeszycki nay. Mayor Howley aye. So approved.

CITY ENGINEER

Mr. Spolar reported the Cook County Highway Department has announced the cities which will receive grants from “Invest in Cook County” Grant Program. The City of Hickory Hills was not selected. Mr. Spolar stated in the next few weeks he will hear results from the CDBG Grant Application.

Mr. Spolar reported a bid opening was held on Monday, July 24, 2017 for the base bid of installing a 36” CIPP liner and/or the Alternate Bid for installing a 24” plastic storm sewer within the existing 36” corrugated metal pipe on 85th Avenue.
The bidders with their respective bids are as follows:

Michels Pipe Services $143,867.00 (Base Bid)
Insituform Technologies USA, LLC $192,384.00 (Base Bid)
Concept Plumbing, Inc. $382,163.50 (Alt. Bid)

Mr. Spolar recommends awarding the contract to Michels Pipe Services for the bid amount of One Hundred Forty-Three Thousand Eight Hundred Sixty-Seven and Zero Cents ($143,867.00). Alderman Waight moved to award contract to Michels Pipe Services for 85th Avenue Storm Sewer Rehabilitation in the amount of $143,867.00. Alderman Stachnik second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight aye. So approved.

Mr. Spolar presented Invoice #GE17205 1 – Partial to Gallagher Asphalt for work done on the 2017 MFT Resurfacing (pay estimate #1, partial) in the amount of $223,219.73. Alderman McHugh moved to approve Invoice #GE17205 1 – Partial in the amount of $223,219.73 to Gallagher Asphalt. Alderman Waight second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight aye. So approved.

COMMUNICATIONS

BILLS PAYABLE

Alderman Ferrero moved to approve the bills payable for the second half of July 2017 in the amount of $279,444.51. Alderman McAvoy second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight, aye. So approved.

STANDING COMMITTEES

Szeszycki/Finance

Alderman Szeszycki distributed the latest Video Gaming Revenue Report through June of 2017. He noted revenues have returned to normal after a slight decline in May.

Stachnik/Public Safety

Alderman Stachnik reported the Council is in receipt of the Quarterly Productivity Report for the months of April, May and June 2017. This report also includes the Chronic Nuisance Property Report for the 2nd Quarter 2017.

Zimmerman/Public Works

Alderman Zimmerman was absent.

Mr. Boettcher reported with regards to the 85th Avenue bids for rear yard drainage Public Works recommended an amendment to bid package that allowed contractor to start when he is ready, and complete the project by the end of the City’s fiscal year. The lowest bid received was $144k to CIPP line for over a thousand feet of 36” CMP, but lower than estimate of $216k. Public Works has some additional shorter lengths that should also be lined. Mr. Boettcher will discuss these with the contractor to see if he is interested.

Mr. Boettcher recommends that the City Engineer commence design activity now for construction next year at Colonial Apartments. Since most of this CMP metal pipe is beneath a continuously used asphalt parking lot, removal of the two runs of 36” metal pipe should be replaced with concrete pipe.

Mr. Boettcher would like to further explain this project at the next City Council Committee Meeting.

McHugh/Bldg./Facilities

No report submitted.

Waight/Laws & Ordinances

Alderman Waight presented one (1) business certificate application for Tastely Foods located at 7748 W. 99th Street. Mr. Tamer Farhoud is the owner of this light manufacturing business of corn nuggets. No objections were noted.

Fonte/Health & Environmental Control

Alderman Fonte was absent. No report submitted.

Ferrero/Community Affairs/Youth Advisory

Alderman Ferrero stated she has noticed some businesses that have not kept up with their landscaping. She feels a letter should be sent to the business owners. Mayor Howley agreed with Alderman Ferrero and suggested they put together a list of businesses where landscaping needs attention. Building Commissioner John Moirano mentioned he has already met with someone at the Jewel Shopping Mall to go over parking lot improvements. Also mentioned, on 95th Street the landscaping around the light posts on 95th Street will need to be addressed.

McAvoy/Chamber Business Development

No report submitted.

UNFINISHED BUSINESS

Alderman McHugh reported the repiping at the 4th building at Parkview Apartments has had a delay. Currently, this is on hold until options can be presented,

NEW BUSINESS

Alderman Szeszycki inquired as to the status of the 87th Avenue Sewer Project. City Engineer Mike Spolar stated that this is his next priority and should be going out to bid shortly.

ADJOURNMENT

Alderman Ferrero moved to adjourn until the next scheduled or specially called meeting. Alderman Waight second. Roll call: Aldermen Ferrero, McAvoy, McHugh, Stachnik, Szeszycki, Waight, aye. So approved.

Meeting adjourned at 8:11 p.m.