Meeting Minutes

March 10, 2016 City Council Meeting Minutes

MINUTES_ICON

CALL TO ORDER

The regular meeting of the Hickory Hills City Council was called to order by Mayor Mike Howley on Thursday, March 10, 2016, at 7:44 p.m. in the City Hall Council Chambers.

PLEDGE OF ALLEGIANCE

Mayor Mike Howley led the Pledge of Allegiance.

ROLL CALL

Upon roll call, the following were present:

  • Mayor, M. Howley
  • D. Ferrero
    T. McHugh
    J. Stachnik
    J. Szeszycki
    B. Waight
    S. Zimmerman
  • City Clerk, D. Catizone
  • City Treasurer, D. Schramm
  • City Attorney, V. Cainkar
  • City Engineer, M. Spolar
  • Police Chief, A. Vodicka
  • Public Works Director, L. Boettcher
  • Building Commissioner, J. Moirano

Aldermen Fonte and McAvoy were absent. There being a quorum present, the meeting was called to order.

OPEN TO PUBLIC

Mayor Howley stated as there is no one in the audience, there is no need to open or close the meeting to the public.

JOURNAL OF PROCEEDINGS

Alderman Stachnik moved to approve the minutes of the regularly scheduled meeting of February 25, 2016 as printed subject to deletions or corrections. Alderman Ferrero second. Roll call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

REPORTS OF CITY OFFICIALS

MAYOR

Aaron’s – Mayor Howley announced Aaron’s has changed their Appreciation Day from March 11th from 10:00 a.m. to 4:00 p.m. to March 12th.

PATSE Bus – Mayor Howley is in receipt of a thank you letter from the PATSE Bus Program for the City’s recent donation.

CITY CLERK

City Clerk Catizone reported on Wednesday, March 2nd Congressman Lipinski held his All American Boy/Girl Contest in our City Hall. It was her pleasure to be a judge and meet all the fresh young minds of tomorrow.

City Clerk Catizone attended the Senior Club’s St. Patrick/St. Joseph’s luncheon at the Community Center on March 9th. She thanked them for the wonderful lunch.

Clerk Catizone reported Stagg High School will hold its Spring Craft Show on March 19th and March 20th.

Clerk Catizone noted as of today, the Clerk’s Office has entered into our billing system the radio read information for over 2000 accounts. This work continues as Public Works installs new meters in the area of Group 6 and Flex net readers in the entire City.

Clerk Catizone thanked Mr. Kamal Ateyah from Moe’s Lord of the Wings for the wonderful tastings he has brought to the Council meeting this evening. He recently opened on 87th Street.

Clerk Catizone is in receipt of a request for sponsorship from the Hills Baseball/Softball Association. Alderman McHugh moved to approve $200.00 for the Hills Baseball/Softball Association for the 2016 season. Alderman Waight second. Roll call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

CITY TREASURER

Treasurer Schramm presented the Treasurer’s Report dated February 28, 2016 for approval. Alderman Szeszycki moved to approve the February 28, 2016 Treasurer’s Report. Alderman Stachnik second.
Roll Call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Treasurer Schramm distributed a draft schedule for the upcoming 2016/2017 Budget meetings. The first budget meeting will be held on Wednesday, April 27th at 6:30 p.m. The second budget meeting will be on Wednesday, May 4th (Police Department) at 6:30 p.m. and the last will be a special meeting on May 11th (Public Works) at 7:00 p.m. Treasurer Schramm would like the City Budget finalized at the City Council meeting on May 26, 2016. Treasurer Schramm stated he will have the final schedule complete by the next meeting.

CITY ATTORNEY

Attorney Cainkar presented Ordinance 16-5, an ordinance amending Chapter 34, alcoholic beverages, of the Hickory Hills Municipal Code by decreasing by one the number of Class E Liquor Licenses. This is decreasing one Class E because Sonny’s Slots is not coming to the City. Alderman McHugh moved to approve Ordinance 16-5. Alderman Zimmerman second. Roll call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

CITY ENGINEER

Mr. Spolar presented Invoice #8347 from Len Cox and Sons Excavating for work done on Storm Sewer Improvements, 83rd Court and 89th Street Intersection, (pay estimate #3, partial) in the amount of $21,630.74 for approval. Alderman Ferrero moved to approve Invoice #8347 in the amount of $21,630.74. Alderman Waight second. He noted this project came in at $20,000.00 less than the awarded amount. Roll Call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Mr. Spolar stated Hasse Construction has completed the underground work (on storm sewers) and all that is left is the pavement restoration which should be done in early May.

COMMUNICATIONS

BILLS PAYABLE

Alderman Szeszycki moved to approve the bills payable for the first half of March 2016 in the amount of $518,212.25. Alderman Ferrero second. Roll Call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

STANDING COMMITTEES

Szeszycki/Finance

No report.

Stachnik/Public Safety

No report.

Mayor Howley thanked Chief Vodicka and his officers for helping out with the Church last weekend. The City has received a letter of thanks from the Church.

Zimmerman/Public Works

CDBG Grant – Director Boettcher reported Public Works met with City Engineer Mike Spolar yesterday regarding bid dates for lining sanitary sewers, the estimated cost is approximately $220K for 6,300 LF of lining. The City’s cost is $70K. Public Works needs to have the 6” force main from the CVS Lift Station lined because of numerous breaks in the line beneath concrete intersection at 87th Street and 88th Avenue. This estimated cost is $80K. He noted the 83rd Court and 89th Street Intersection was flood proofed, but drains to 87th Street by rear yard CMP (corrugated metal pipe) 30” diameter and a cost of $150K to line these. Lining would eliminate future need to address rear yard rusting CMP storm sewer system again. Both projects could be added as a supplemental bid package to the CDBG package. Public Works would ask Robinson Engineering to include both projects in the CDBG package going out to several contractors, unless there are any objections. Again, the City has no obligation to accept these supplemental bids. Mr. Boettcher will move forward with these supplemental bids.

McHugh/Bldg./Facilities

Alderman McHugh reported the Community Center is ready for this Tuesday’s Primary Election as it is a polling place.

Waight/Laws & Ordinances

Alderman Waight is in receipt of one business certificate application for MNM Signs located at 8719 W. 95th Street. They will be located at Hillcreek Shopping Center. No objections were noted.

Alderman Waight also thanked the owner of Moe’s Lord of the Wings for the delicious samplings.

Fonte/Health & Environmental Control

Alderman Fonte was absent. No report.

Ferrero/Community Affairs/Youth Advisory

Alderman Ferrero reported she has contacted several nurseries regarding Arbor Day and has only heard back from two with pricing sheets. The prices are being reviewed by the Public Works Department.

Alderman Ferrero noted she has secured another band for Saturday night at the Street Fair with a cost of $750.00.

McAvoy/Chamber Business Development

Alderman McAvoy was absent. No report.

Mayor Howley noted the Chamber is hosting a Chamber Night at the Sabre Room on March 23rd from 5:00 p.m. to 7:00 p.m. Guest speakers will be Mayor Gerald Bennett, City of Palos Hills and Mayor Mike Howley, City of Hickory Hills. All are invited.

UNFINISHED BUSINESS

None.

NEW BUSINESS

Clerk Catizone stated she will be participating in the 6th Annual Elim Eagle’s Wings 5K Run, Walk, & Roll on Saturday, May 7th. This benefits children with autism and adults with disabilities. Alderman Ferrero moved to approve $100.00 (matching last year’s donation) for this event at Elim School. Alderman McHugh second. Roll Call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

ADJOURNMENT

Alderman Ferrero moved to adjourn into Executive Session to discuss Police Personnel and Police Collective Bargaining Agreement. Alderman Waight second. Roll Call: Aldermen Ferrero, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Meeting adjourned at 8:09 p.m.