Meeting Minutes

August 11, 2016 City Council Meeting Minutes

MINUTES_ICON

CALL TO ORDER

The regular meeting of the Hickory Hills City Council was called to order by Mayor Mike Howley on Thursday, August 11, 2016, at 7:30 p.m. in the City Hall Council Chambers.

PLEDGE OF ALLEGIANCE

Mayor Mike Howley led the Pledge of Allegiance.

ROLL CALL

Upon roll call, the following were present:

  • Mayor, M. Howley
    Aldermen, D. Ferrero
    B. Fonte
    T. McAvoy
    T. McHugh
    J. Stachnik
    J. Szeszycki
    B. Waight
    S. Zimmerman
  • City Clerk, D. Catizone
  • City Treasurer, D. Schramm
  • City Attorney, V. Cainkar
  • City Engineer, M. Spolar
  • Police Chief, A. Vodicka
  • Public Works Director, L. Boettcher

Building Commissioner John Moirano was absent. There being a quorum present, the meeting was called to order.

OPEN TO PUBLIC

Alderman Stachnik moved to open the meeting to the public. Alderman Ferrero second. Roll call: Aldermen Ferrero, Fonte, McHugh, McAvoy, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Larry Noyes
8628 S. 82nd Avenue

Mr. Noyes stated he is very concerned with the parking on his street and all the trash that isn’t picked up. He explained that he lives on a dead end block and the City has a small blacktop parking area at the end of the block next to Prairie Pond. Residents who live in the apartments are parking cars overnight on this piece of blacktop.

Mr. Noyes stated he has called the police and they have ticketed the cars. However, they are parked there the next evening. Mr. Noyes would like the overnight parking enforced. The apartment on 8731 W. 87th Street is very poorly maintained. The fire hydrant is blocked. Some apartments have two or three dogs. Cars are parking on the west side of 82nd Avenue and he thought this was no parking. When cars are parked there, it becomes a one way street and dangerous. Mr. Noyes also stated his property values are being affected by these problems. Mayor Howley stated Chief Vodicka and Ordinance Officer Ingrid McNeff will be notified of these matters and he is sure they can enforce the violations.

CLOSE TO PUBLIC

Alderman McAvoy moved to close the meeting to the public. Alderman Zimmerman second. Roll call: Aldermen Ferrero, Fonte, McHugh, McAvoy, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Presentation

At this time, Mayor Howley introduced Mr. Bob Gramberg, a resident of Hickory Hills and the new featured artist at City Hall. He welcomed and thanked Mr. Gramberg for sharing his talent with the City of Hickory Hills. Mayor Howley invited Mr. Gramberg to show his artwork to the Council. A short break was taken at this time and refreshments were served.

JOURNAL OF PROCEEDINGS

Alderman Stachnik moved to approve the minutes of the regularly scheduled meeting of July 28, 2016 as printed subject to deletions or corrections. Alderman Ferrero second. Roll call: Aldermen Ferrero, Fonte, McHugh, McAvoy, Stachnik, Szeszycki, Waight aye. Alderman Zimmerman pass. So approved.

REPORTS OF CITY OFFICIALS

MAYOR

Resolution 16-04 – Mayor Howley presented Resolution 16-04, a resolution authorizing disposal by public auction/sale of personal property owned by the City of Hickory Hills. Alderman Ferrero moved to approve Resolution 16-04. Alderman Waight second. Mayor Howley noted 3 cars are on this year’s list to auction or sell.

Roll call: Aldermen Ferrero, Fonte, McAvoy, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

CITY CLERK

Clerk Catizone reported the next boxing for the troops will be held on Tuesday, August 16th at the Community Center from 6:00 p.m. until 7:00 p.m.

Clerk Catizone reminded the Council the Secretary of State Mobile Drive Services Facility will be at Hickory Hills City Hall on Tuesday, August 16th from 10:00 a.m. to 2:00 p.m.

Clerk Catizone noted Palos Township will be sponsoring an electronic recycling event at Moraine Valley Community College on Saturday, August 20th.

CITY TREASURER

Treasurer Schramm presented the IDOT MFT Compliance Review Letter. This is a corrected audit review with a receipt and disbursement of Motor Fuel Tax (MFT) Funds by the City of Hickory Hills for the period beginning January 1, 2007 and ending December 31, 2015. This report is presented to the Council and filed as a permanent record.

CITY ATTORNEY

Attorney Cainkar presented Ordinance 16-15, an ordinance suspending the operations of the City of Hickory Hills Emergency Telephone System Board. Alderman Stachnik moved to approve Ordinance 16-15, to suspend the operations of the Emergency Telephone System Board. Alderman Szeszycki second. Attorney Cainkar noted Hickory Hills has approved and adopted an Intergovernmental Cooperation Agreement with the Villages of Summit, Bedford Park and Hometown. Roll call: Aldermen Ferrero, Fonte, McAvoy, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

CITY ENGINEER

Mike Spolar reported a bid opening was held on Thursday, August 4, 2016 for the Sanitary Sewer Rehabilitation Cured- In-Place Pipelining (CDBG 1506-009). The list of bidders with their respective bids are as follows:

Insituform Technologies USA, Inc. $209,294.90
SAK Construction, LLC $209,506.50
Visu-Sewer of Illinois LLC $220,249.20

Mr. Spolar noted the Engineer’s estimated cost for this project was $291,933.00.

Therefore, he is recommending award of the contract to Insituform Technologies USA, Inc. for the bid amount of $209,294.90. Alderman McHugh moved to approve the contract award to Insituform Technologies USA, Inc, for sanitary sewer rehabilitation. Alderman Ferrero second. Treasurer Schramm stated $150,000.00 of this amount will come from a CDBG grant. Roll call: Alderman Ferrero, Fonte, McAvoy, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Mr. Boettcher stated the bid package also included two bids for City projects. 1) CIPP lining of 1,050 linear feet of 30 inch CMP main drain storm sewer. This project would upgrade the rusting corrugated metal pipe main drain just off 83rd Court near 89th Street (that was constructed last fall with concrete pipe). This CMP main drain is in the rear yards between 83rd Court and 84th Avenue. Again, two bids were very competitive with Insituform Inc. at $111.6k and a second bidder only $650.00 higher. Public Works has an approved budgeted amount of $150,000.00. Public Works would like to postpone award of this bid until the next Council meeting of August 25, 2016 which would reduce confusion with the CDBG grant project. 2) This was for a CIPP lining of a 6” force main from the CVS Lift Station going east along 87th Street which would cross 5 lanes of concrete pavement on 88th Avenue. This bid was $136.3k. Public Works is recommending that this 2nd project be placed on hold until some issues can be addressed.

COMMUNICATIONS

BILLS PAYABLE

Alderman Szeszycki moved to approve the bills payable for the first half of August 2016 in the amount of $679,953.84. Alderman Ferrero second. Roll Call: Aldermen Ferrero, Fonte, McHugh, McAvoy, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

STANDING COMMITTEES

Szeszycki/Finance

No report submitted.

Chief Vodicka reported coffee and cake will be served Thursday, August 18th at noon for retiring Sgt. Gary Kollner at the Police Station.

Stachnik/Public Safety

No report submitted.

Zimmerman/Public Works

No report submitted.

McHugh/Bldg./Facilities

Alderman McHugh reported the seal coating at Parkview is complete and all went well.

Waight/Laws & Ordinances

Alderman Waight reported he is in receipt of three business certificate applications. 1) Creative Food Processing Equipment located at 7731 W. 98th Street. Owners are Dean Meyer & Kathleen Meyer. This business repairs food processing machines. 2) M Power Generator located at 7731 W. 98th Street. Owners are Dean Meyer and Kathleen Meyer. This business will repair generators. 3). Uncle Handyman located at 8859 S. Roberts Road. This will be a construction business. No objections were noted.

Fonte/Health & Environmental Control

Alderman Fonte gave an update from Republic Disposal on the one day e-recycling event. The cost for this program is approximately $18,000.00 for a one day event. At this event, the City would handle all labor. Republic does not have a program similar to Waste Management. They do have a prepaid box program at a cost of $75.00. He will continue investigating other options.

Alderman Fonte reported he and Alderman McAvoy have sent a letter to Walgreens to consider placing a medication take back box at the Walgreens on 95th Street and Roberts Road. He will keep the Council informed on the progress of this medication drop off program.

Ferrero/Community Affairs/Youth Advisory

Alderman Ferrero reported the 5k Run and Halloween Children’s Party will be held on Saturday, October 22nd with the race beginning at 9:00 a.m. This was changed from the last weekend in October due to other races in our area. Alderman Ferrero also reported the Chamber would like to participate in the 5k race again. Mayor Howley noted the School District is also on board with co-sponsoring the 5k race.

McAvoy/Chamber Business Development

Alderman McAvoy gave an update on the chicken coop that was installed in a fourth ward residence. The resident thanked the Council with a letter to Alderman McAvoy.

UNFINISHED BUSINESS

Alderman Stachnik asked if the parking problem that was discussed earlier in the meeting can have cars towed. Mayor Howley stated that the City does have an existing contract with a towing company.

NEW BUSINESS

None.

ADJOURNMENT

Alderman Ferrero moved to adjourn until the next regularly scheduled or specially called meeting. Alderman Waight second. Roll call: Aldermen Ferrero, Fonte, McAvoy, McHugh, Stachnik, Szeszycki, Waight, Zimmerman aye. So approved.

Meeting adjourned at 8:24 p.m.